*Consumption tax is NOT included in the below cost.
In Japanese pharmaceutical law, exhibitors who wish to import medication (drug, quasi-drug, cosmetics or medical devices) for business purpose to Japan have to get "Yakkan Shoumei (certificate)" from Japanese government.
The organizer, TVO EXPRO Ltd., apply for "Yakkan Shoumei" on behalf of exhibitors. The secretariat charges the exhibitor a fee JPY 27,000 (including consumption tax) per application. Please note that items are categorized and in case of import items fall into multiple categories, the exhibitors need to submit the necessary documents for each. If the exhibitors wish to bring 2 categories of items, the secretariat charges them JPY 54,000(including consumption tax). For more details, please see the guideline.
Every exhibitor who needs "Yakkan Shoumei" can NOT hand-carry these items into Japan, so the exhibitor has to send them by courier (air or ship). Also, "Yakkan Shoumei" is only for temporary import for the exhibition, and the approved items must be returned after the show.
When the exhibitor has submitted required forms to the secretariat, it shall be deemed to have accepted the terms of contract and the content of this guideline.
3,000W x 3,000D x 2,700H (mm) / Booth
*This is the minimum unit to be accepted as a regular booth. The booking will be accepted on a booth unit basis. If booking for more than 4 regular booths (36 sq.m.) the exhibitor can choose either double line combination or single line combination. For 36 sq.m. booking : the secretariat can arrange both 6m x 6m, double line or 3m x 12m, single line according to the request by the exhibitor.
If you have any inquiry about the booth size, please consult with the secretariat.
BOOTH RENTAL CHARGE
JPY 290,000/ Booth
*Raw Space only
Exhibitors will have to order the booth construction company for the booth construction by themselves. If exhibitors need some help for that, please consult with the secretariat.
JPY 300,000/ Booth
*Type B includes Basic Stand (Back and Side panels with Fascia Board).
"Package Booth" is available only for the exhibitors who book "Type B". Please see "PACKAGE BOOTH" below for the additional furniture.
Exhibitors must bear all expenses that are needed for their promotion in the show other than booth rental charges such as booth building cost, electricity, compressed air, rental furniture, travel, accommodation, catalogues, and so on. Exhibitors who booked Type B can save some booth building cost. Normally it depends on how many additional things exhibitors order. If you need further information about the cost, please contact the secretariat.
This "Package Booth" is available only for the exhibitor who book "Type B".
Exhibitor who wish to order "Package Booth" must apply for this around mid-February 2019.
Rental Furniture Set
Items included in the package booth:
Punched Carpet, Information Counter, Folding Chair x1, Company Name Board, Booth Construction and Dismantling fee
Electrical Appliances Set
1 Booth JPY 23,000
Includes : LED Fluorescent Light (20w) x 2
LED Spotlight(10w) x 2
Outlet (100v up to 940w) x 1
main power and usage charge for above 1.0kw 100v
POLICY FOR APPLICATION & CANCELLATION
Anyone who tries to reserve exhibit space must submit the complete application form with the authorized signature via through website or email. After the secretariat receives it, the exhibit space will be secured for the exhibitor. The exhibitor must also be financially resposible for the reserved space. Payment must be completed within 30 (thirty) days after the secretariat issues an invoice.
If the exhibitor tries to cancel all or part of the booked space, the exhibitor must inform the secretariat in writing. The date the secretariat receives the letter of cancellation is considered as the official date of cancellation. After the application deadline, the exhibitor will be responsible for all or part of the cost for the space contract. The exhibitor must pay the cancellation charge in accordance with the undermentioned scale.
|Period in which cancellation notice is accepted||Cancellation Charge|
|December 21, 2018 - January 31, 2019||50% of Total Booth Rental Charge|
|After February 1, 2019||100% of Total Booth Rental Charge|
Note : The secretariat will not accept any tentative reservation for exhibit space. Submission of the signed application form is considered as an official space reservation.
APPLICATION DEADLINE: Dec. 20 (THU.) 2018
Applicants will be put on the waiting list after space is fully booked.
However, the secretariat will not guarantee whether the desired space will be secured.
The secretariat will issue an invoice after processing the application form sent by the exhibitor. The exhibitor must make the necessary arrangement of payment within 30 (thirty) days after the date of the invoice issuance.
*Application will be turned down if the secretariat has determined that the exhibits don't fit in the contents of the exhibition, or when the space is fully booked, or the payment is not completed appropriately.
*Payment must be made by bank transfer in Japanese Yen at the time of the application.
*Bank transfer charge bothside in your country and in japan should be paid by the applicant.
*Please note that the secretariat will not accept credit cards, checks, and money orders.
*The booking with unpaid all or the part of booth rental charge will automatically be cancelled by the secretariat 30 (thirty) days after the issuance of the invoice. The applicant must be aware that the secretariat and the organizer do not accept any complaints about the damage occurred by this rule.
- Please apply from our website application form.
- After the secretariat has approved, you will receive a confirmation mail.
- The secretariat will issue you an invoice.
- You are requested to pay the full amount of the booth rental charges within 30 (thirty) days after the invoice issuance to secure your booking. (See "Payment Methods" for detail)
- Your booth reservation has been completed.
POST BOOKING PROCEDURE
The Floor Plan is arranged by the secretariat after the deadline of the application process. It takes a certain amount of time to be checked by several government officials. The exhibitors will be informed after these procedures finish.
*The secretariat reserves all rights regarding the floor plan, and no complaints about it will be accepted.
Exhibitor's Packet that includes Exhibitor's Manual, Application Forms for the exhibition preparation, Badges and so on, will be provided to exhibitors around February, 2019.
All exhibitors must check everything in the packet and go over the manual carefully.
Exhibitors are responsible for doing the preparation promptly and properly within the deadlines designated on the manual.
*The secretariat will not be responsible for any disadvantage that may arise from the failure of doing the preparation of exhibitors.
EXHIBIT ITEMS FROM FOREIGN COUNTRIES
Osaka Customs office may not recognize this fairground as "Bonded Exhibition Area", if we have few offers of "Bonded Exhibition Area" .
In that case, please use the ATA Carnet when you ship your exhibition cargo to Japan.
If you don't use ATA Carnet, all items must be cleared through regular customs formalities paying applicable duty and 8% of consumption tax. Duty and consumption tax you paid can not be refunded.
INSTALLATION & DISMANTLEMENT OF EXHIBITS
*Installation and Display of Booth(s) : From Apr. 15 (Mon.) to Apr. 17 (Wed.), 2019
*Dismantlement of Exhibits and Displays : From 5:00 p.m. - 9:00 p.m. Apr. 20 (Sat.), 2019
Deadline for Application
Dec. 20 (Thu.) 2018
* Payment must be done within 30(thirty) days after the date of the invoice issuance.
Deadline for Documents
Installation of Exhibits
Apr. 15 (Mon.) ⇒ Apr. 17 (Wed.) 2019
BARRIER FREE 2019/Post-Acute Medicine Fair 2019/
Nursing Next 2019/Home Medical Care 2019
Apr. 18 (Thu.) ⇒ Apr. 20 (Sat.) 2019
Dismantlement of Exhibits
Apr. 20 (Sat.) 5:00p.m. ⇒ 9:00p.m. 2019
*This schedule may change without notice.