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Regulations

  • BOOTH SIZE
  • APPLICATION DEADLINE
  • SCHEDULE

*8% consumption is included in the below cost.
In Japanese pharmaceutical law, the exhibitor who wish to import medication (drug, quasi-drug, cosmetics or medical device) for business purpose to Japan have to get "Yakkan Shomei(certificate)" from Japanese government.
As a matter of legal reason, the organizer as well as the Secretariat cannot issue any document that support foreign exhibitors to get this certificate.
Please arrange the certificate to bring these exhibits to Japan by yourself.

BOOTH SIZE

3,000W x 3,000D x 2,700H (mm) / Booth

*This is the minimum unit to be accepted as a regular booth. The booking will be accepted on a booth unit basis. If booking for more than 4 regular booths (36 sq.m.) the exhibitor can choose either double line combination or single line combination. For 36 sq.m. booking : the secretariat can arrange both 6m x 6m, double line or 3m x 12m, single line according to the request by the exhibitor.
If you have any inquiry about the booth size, please consult with the secretariat office.

BOOTH RENTAL CHARGE

Type A JPY 313,200/ Booth

*Raw Space only

Exhibitors will have to order the booth construction company for the booth construction by themselves. If exhibitors need some help for that, please consult with the secretariat office.

Type B
JPY 324,000/ Booth

*Type B includes Basic Stand (Back and Side panels with Fascia Board).

Type B

"Package Booth" is available only for the exhibitors who book "Type B". Please see "PACKAGE BOOTH" below for the additional furniture.

OTHER COSTS

Exhibitors must bear all expenses that are needed for their promotion in the show other than booth rental charges such as booth building cost, electricity, compressed air, rental furniture, travel, accommodation, catalogues, and so on. Exhibitors who booked Type B can save some booth building cost. Normally it depends on how many additional things exhibitors order. If you need further information about the cost, please contact the secretariat.

PACKAGE BOOTH

This "Package Booth" is available only for the exhibitor who book "Type B".
Exhibitor who wish to order "Package Booth" must apply for this around mid-February 2016.

Rental Furniture Set

PACKAGE BOOTH

Items included in the package booth:
Punched Carpet, Reception Counter, Folding Chair x1, Company Name Board, Booth Construction and Dismantling fee

Electrical Appliances Set

1 Booth JPY 24,840
Includes : Fluorescent Light (40w) x2, Spotlight (100w) x2, Double Outlet (100v/up to 680w) x1, Power Supply Installation Fee (100v/1kw)

POLICY FOR APPLICATION & CANCELLATION

Anyone who tries to reserve exhibit space must submit the complete application form with the authorized signature via through website or email. After the secretariat receives it, the exhibit space will be secured for the exhibitor. The exhibitor must also be financially resposible for the reserved space. Payment must be completed within 30 (thirty) days after the secretariat issues an invoice.
If the exhibitor tries to cancel all or part of the booked space, the exhibitor must inform the secretariat in writing. The date the secretariat receives the letter of cancellation is considered as the official date of cancellation. After the application deadline, the exhibitor will be responsible for all or part of the cost for the space contract. The exhibitor must pay the cancellation charge in accordance with the undermentioned scale.

Period in which cancellation notice is accepted Cancellation Charge
December 22, 2015 - January 31, 2016 50% of Total Booth Rental Charge
After February 1, 2016 100% of Total Booth Rental Charge

Note : The secretariat office will not accept any tentative reservation for exhibit space. Submission of the signed application form is considered as an official space reservation.

APPLICATION DEADLINE: Dec. 21 (Mon.) 2015

Applicants will be put on the waiting list after space is fully booked.
However, the secretariat office will not guarantee whether the desired space will be secured.

PAYMENT METHODS

The secretariat will issue an invoice after processing the written application form sent by the exhibitor. The exhibitor must make the necessary arrangement of payment within 30 (thirty) days after the date of the invoice issuance.

*Application will be turned down if the secretariat has determined that the exhibits don't fit in the contents of the exhibition, or when the space is fully booked, or the payment is not completed appropriately.
*Payment must be made by bank transfer in Japanese Yen at the time of the application.
*Bank transfer charge bothside in your country and in japan should be paid by the applicant.
*Please note that the secretariat will not accept credit cards, checks, and money orders.
*The booking with unpaid all or the part of booth rental charge will automatically be cancelled by the secretariat 30 (thirty) days after the issuance of the invoice. The applicant must be aware that the secretariat and the organizer do not accept any complaints about the damage occurred by this rule.

BOOKING PRODCEDURE

  1. Please apply from our website application form.
  2. After the secretariat has approved, you will receive a confirmation mail.
  3. The secretariat will issue you an invoice.
  4. You are requested to pay the full amount of the booth rental charges within 30 (thirty) days after the invoice issuance to secure your booking. (See "Payment Methods" for detail)
  5. Your booth reservation has been completed.

POST BOOKING PROCEDURE

FLOOR PLAN

The Floor Plan is arranged by the secretariat after the deadline of the application process. It takes a certain amount of time to be checked by several government officials. The exhibitors will be informed after these procedures finish.
*The secretariat reserves all rights regarding the floor plan, and no complaints about it will be accepted.

EXHIBITOR'S PACKET

Exhibitor's Packet that includes Exhibitor's Manual, Application Forms for the exhibition preparation, Badges and so on, will be provided to exhibitors around February, 2016.
All exhibitors must check everything in the packet and go over the manual carefully.
Exhibitors are responsible for doing the preparation promptly and properly within the deadlines designated on the manual.
*The secretariat office will not be responsible for any disadvantage that may arise from the failure of doing the preparation of exhibitors.

EXHIBIT ITEMS FROM FOREIGN COUNTRIES

Osaka Customs office may not recognize this fairground as "Bonded Exhibition Area", if we have few offers of "Bonded Exhibition Area" .
In that case, please use the ATA Carnet when you ship your exhibition cargo to Japan.
If you don't use ATA Carnet, all items must be cleared through regular customs formalities paying applicable duty and 8% of consumption tax. Duty and consumption tax you paid can not be refunded.

INSTALLATION & DISMANTLEMENT OF EXHIBITS

*Installation and Display of Booth(s) : From Apr. 18 (Mon.) to Apr. 20 (Wed.), 2016
*Dismantlement of Exhibits and Displays : From 5:00 p.m. - 9:00 p.m. Apr. 23 (Sat.), 2016

SCHEDULE

Deadline for Application
Dec. 21 (Mon.) 2015
* Payment must be done within 30(thirty) days after the date of the invoice issuance.

Deadline for Documents
Mid-March 2016

Installation of Exhibits
Apr. 18 (Mon.) ⇒ Apr. 20 (Wed.) 2016

BARRIER FREE 2016/Post-Acute Medicine Fair 2016/Nursing Next 2016
Apr. 21 (Thu.) ⇒ Apr. 23 (Sat.) 2016

Dismantlement of Exhibits
Apr. 23 (Sat.) 5:00p.m. ⇒ 9:00p.m. 2016

*This schedule may change without notice.

  • Pre-Registration
  • Pre-Registration For Group
  • Book Your Space
  • For Exhibitor
  • MEDTRADE CONFERENCE OCT 31-NOV 3, 2016 EXPO NOV 1-3, 2016 MEDTRADE SPRING CONFERENCE FEB 27-MAR 1,2017 EXPO FEB 28-MAR 1, 2017
  • Elder Care Asia 2016 17-20 November 2016 KEC Taiwan
  • MEDICARE TAIWAN

Contact

Secretariat of
Barrier Free/
Post-Acute Medicine Fair/
Nursing Next

1-2-15, Otemae, Chuo-ku,
Osaka 540-0008

TEL/+81-6-6944-9913
FAX/+81-6-6944-9912

MAIL/

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